Monday, July 10, 2023

Formatting in an email query

Dear SHARK:
 
Since agents reasonably will not open attachments or PDFs and since there seems to be no way that works to keep original formatting, what chance does a 1000 character per line query have of being read?
I have spent dozens & dozens of hours scraping the net looking for and trying worthless protocols on How To Do it.


Only solution not tried is to type the text as an original straight into/onto the em.
What you think?


 
 
 
Fortunately I checked with you to verify what you are asking and it's not whether you can type 1000 characters in one line.
 
Cause that's just nuts beyond measure.
 
Turns out all you're really asking is how to include formatting in an email.
Short answer: you don't.
 
 
Trying to format an email beyond what the email software itself does
will drive you crazy (as you discovered).
 
The good news here is YOU DON'T NEED TO DO IT.
 
When you send a query and pages by email you do not include fancy fonts
Do NOT indent the pages.
 
Do NOT center the title.
 
Do NOT include pages numbers/headers or footers.

Do NOT justify anything to the right margin, or tab over to create a new column of info.
 
Yes, you type the query and pages into the email and let the software insert the returns.
 
 
Anything else and you risk the email being unreadable.
 
Would you like to hazard a guess about what happens then?
 


3 comments:

S.D.King said...

Good information. Thanks. Someday soon I hope to be quering again.

BJ Muntain said...

What a lot of people don't understand about email is that your formatting doesn't matter when it gets to the receiver. Your email protocol sends the text mixed with formatting characters in one big blob. Then the receiving email uses those formatting characters to put in spaces, paragraph breaks, etc., and make the email readable.

So as long as you put those spaces and paragraph breaks in the right places, the receiver will be able to read it on their end. Any other formatting, the receiver controls.

Copy and paste your pages into the email. Make sure the paragraph breaks are where they need to be. It's that simple. Agents are well aware of the limitations of email formatting.

(Yes, I learned this the hard way, too.)

AJ Blythe said...

I take a much needed holiday and our Queen starts posting again. Sorry I'm late to the party. *waving to everyone*

When you query via Query Tracker, there's a note that says not to worry about the formatting, agents understand etc. Good luck with your queries, OP.