I inadvertently submitted queries for the same manuscript to two different agents at the same agency. The first one was last October to an agent I read about via a pitch party. (No response yet.) The second one was to an agent I read about a couple of days ago in a publishing newsletter I subscribe to. She's relatively new in the field and is trying to build her clientele.
Since my ms. fits one of the categories/genres she reps I did a bit more research and decided to query her. I keep a file of agents I query, but didn't realize until after I sent this query that, while she wasn't on my list, another agent at her agency was.
I'd like to apologize, but don't know if that's the appropriate thing to do. If it is, I don't know how. Since I queried through QueryManager, the only email address I have is query@QueryManager.com. Do I use that address and put the ms. title in the Subject line? I could guess at her email address based on the addresses listed on the agency website of three of the other six agents there, but just don't know if I should try to contact her. What do I do? Thanks!
First, get off the rodent wheel.
You're running yourself into a frenzy when you don't need to.
Look at the timeline: you queried Agent A in October.
That's more than 30 days ago.
Thus, Agent A has passed by default.
You're well within the parameters laid down in the Gentleperson's Guide to Correct Querying if you query the same agency some months later. PARTICULARLY someone new and building her list.
Thus, you don't need to apologize for anything. Although, should the need arise, correct apologies are written, in your own hand, in black ink on white or cream colored notecards of quality stock. No kittens. No scalloped edges. Nothing that starts "if I offended you."
Now, for the sake of tormenting you further -- cause blood sport is always called for on Wednesdays -- let's assume you queried Agent B 29.75 days after you queried Agent A.
What to do?
What? What? I've violated at least 14 of the Rules for Civility in the Gentleperson's Guide to Correct Querying, and here is list of where you can find them in page order.
Did you call the agent a dodohead after she passed on your query?
Did you subscribe the agent to Fecal Matter of the Month - the merchandising arm of the space farmers at Uranus.org?
well..no. (But, do you think they're on Etsy?)
Did you make a simple mistake that won't actually hurt anyone?
There is no black list of writers for things like this.
Even stuff that the space farmers sell.
If this is the biggest mistake you make this week, or this year, you're doing well.
I'm here to tell you no one on the other side of the desk will notice or care.
What we DO notice and care about is if you query every agent at the agency at the same time.
You didn't do that. You didn't even come close.